Immigration Specialist

Job Locations US-MA-North Reading
Posted Date 2 months ago(5/26/2021 8:59 PM)
Job ID
Human Resources / Talent Acquisition


Immigration & Mobility Specialist

TraceLink operates the world’s only integrated Digital Supply Network for the life sciences industry, today utilized by more than 1,300 healthcare organizations, pharmaceutical companies, and 275,000+ of their business partners to ensure that safe medicines reach the patients who rely on them. With the release of its Opus Digital Network Platform in 2021, TraceLink will empower customers and partners to create multi enterprise applications that are of similar caliber and capability to those used by TraceLink to revolutionize the track-and-trace compliance market.

The Immigration & Mobility Specialist will drive the immigration process including non-immigrant (i.e., OPT/STEM, H-1B, TN, L-I and) and immigrant petitions (permanent residence sponsorship) in partnership with our immigration counsel.

Reporting Structure

This new Immigration & Mobility Specialist will report to TraceLink’s VP, Human Resources


Role & Responsibilities

  • Identify, document, and standardize immigration processes to improve efficiency and mitigate risk for the company
  • Assist with reviewing and analyzing the information and/or documentation of petitions/applications with appropriate U.S. government agencies
  • Assist in coordinating moves (from state to state or country to country) for non-immigrant employees
  • Coordinate and monitor H-1B lottery
  • Communicate with teammates to obtain information and provide updates on visa filings, including meetings to explain immigration situation and arrange meetings with attorneys for additional clarification
  • Maintain and monitor all active immigration cases, gather updated immigration support documents, research and escalate issues
  • Serve as primary owner in executing requirements when initiating permanent residency case and/or filing visa extensions (including but not limited to physical wall posting, system postings, review of candidate eligibility and obtaining various data points & documents)
  • Drive Form I-9 and E-verify compliance, including the reverification process
  • Educate hiring managers, HR, and employees about immigration procedures and company policies
  • Advise on daily immigration operations, proactively assessing and planning for regulatory changes that may impact the program and/or visa-dependent employees
  • Maintain relationship with immigration attorneys, and review and approve vendor invoices and payments relating to immigration, while providing expense updates to department heads so they understand total costs related to immigration
  • Drive process efficiencies with vendors and other providers to manage expenses and find ways to reduce costs
  • Respond to immigration questions, review issues and employee concerns regarding immigration guidelines, legal requirements, and procedures
  • Lead the collaboration of multiple functions such as Legal, Tax, Comp & Ben, Payroll, Talent Acquisition and HR to ensure compliance with various programs, policies and procedures
  • Develop, implement, and oversee a global mobility strategy that allows talent to move effortlessly around the company



  • Prior U.S. employment‐based immigration experience, preferably in the tech industry
  • Ability to identify and escalate issues appropriately while identifying possible solutions
  • Experience managing and prioritizing high volumes of inquiries from foreign nationals, clients, and teammates
  • Ability to work independently, while also being a strong collaborator with a variety of personalities across many diverse internal groups, teams, divisions, and cultures
  • Ability to work efficiently, meet demanding deadlines in a fast‐paced environment, prioritize workflow and adjust to frequent workload fluctuations
  • High level of initiative and attention to detail
  • Ability to prioritize multiple projects simultaneously
  • Strong and effective written, verbal and presentation skills with the ability to collaborate with team members and business stakeholders at all levels of the organization 
  • Ability to work cross-functionally


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